import of pics during topic import

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Tansy
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import of pics during topic import

Unread post by Tansy »

Hi,
When importing or copying topics from another project, how do I import images as well? Thanks

Also, on another note, is it possible to test coworking on one and the same a project using the trial version?
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Tim Green
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Re: import of pics during topic import

Unread post by Tim Green »

Tansy wrote: Thu Aug 01, 2024 2:51 pm Hi,
When importing or copying topics from another project, how do I import images as well? Thanks

There are two ways to do this:
  • Copy the image file to one of the existing image folders for the current project (preferred)
  • Add the location of the image file in Configuration > Common Properties > Project Search Path so that Help+Manual can find it. However, it is better to put your images in folders inside the project folder so that you can move the entire project without losing access to the images.
Also, on another note, is it possible to test coworking on one and the same a project using the trial version?
Yes. However, you have been posting questions here for quite a few years. How is it that you are still using a trial version? :shock:
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Tim (EC Software Documentation & User Support)

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Tansy
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Re: import of pics during topic import

Unread post by Tansy »

There are two ways to do this:
  • Copy the image file to one of the existing image folders for the current project (preferred)
Is there a way to automate this? I have hundreds of images in my image folder and I need to import a couple dozen topics with a few dozen pictures. I don't want to locate and copy them manually as it will take a lot of time, is there a way to speed up the process? The other option is not very convenient as you already mentioned.
Also, on another note, is it possible to test coworking on one and the same a project using the trial version?
Yes. However, you have been posting questions here for quite a few years. How is it that you are still using a trial version? :shock:
[/quote]

Oh it's simple! I've been using H&M 7 for a long time and am now testing H&M 9 and thinking about an upgrade (and probably getting more licenses for my colleages). How do I test the floating feature on a trial?
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Tim Green
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Re: import of pics during topic import

Unread post by Tim Green »

Is there a way to automate this? I have hundreds of images in my image folder and I need to import a couple dozen topics with a few dozen pictures. I don't want to locate and copy them manually as it will take a lot of time, is there a way to speed up the process? The other option is not very convenient as you already mentioned.
You can do it in another way: Copy all your images from the old project to a new image folder in your new project and add that folder to the search path of the new project. Then add all the topics you want to "import". After that, run a full project report with the Report Tool, which will include unused images. You can then choose the option in the Report Tool to move the unused images to another folder, which will leave you with just the images that are actually being used. 8)
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Tim (EC Software Documentation & User Support)

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Tansy
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Re: import of pics during topic import

Unread post by Tansy »

Thank you Tim! Can I then move the images that ARE used to the main image folder? And leave only one project search path?
And back to the question about testing the floating license - how can I test that on the trial version?
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Re: import of pics during topic import

Unread post by Tim Green »

Tansy wrote: Mon Aug 05, 2024 10:39 am Thank you Tim! Can I then move the images that ARE used to the main image folder? And leave only one project search path?

Yes, exactly. See here for more details:

https://www.helpandmanual.com/help/hm_w ... aging.html
And back to the question about testing the floating license - how can I test that on the trial version?
There isn't really anything to test, because the functionality of Floating licenses is exactly the same as that of the Professional licenses. The only difference is the license model. Floating licenses are designed for larger teams in which not all team members need to work at the same time. Unlike the Server licenses in older versions they are no longer tied to your local network. Each user installs Help+Manual on their own computer and an available license slot is checked out automatically from our server when they start the program and checked back in again when they shut it down. It is also possible to check out a license permanently for offline work.

The program's functionality with a Floating license is exactly the same as with Professional licenses; the difference is the license model. So whether Floating or Professional licenses are better for you depends on your team composition and workflow. As a rule of thumb, Floating licenses are more economical if not more than around 40% of team members need to use the program at the same time. They are also the right choice if you need to be able to issue licenses to temporary workers yourself and revoke them again later, for example when a project has been completed.

There is no restriction on the number of users who can install and register the program with Floating licenses, just on the number who can work at the same time. One Floating license is required for each concurrent user (users working at the same time). For example, if you have 10 users but not more than 3 of them need to work at the same time, then you can get by with 3 Floating licenses instead of 10 Professional licenses, which is more economical.

Floating licenses are virtual and managed on our international server. Your administrator registers all the licenses purchased together, which establishes your license "pool" on our server. Then each user installs Help+Manual on their own computer and the administrator gives all users the SAME license key (just the first one from the pool), which needs to be entered once by the user to authenticate that they have access to the pool. Then a free license is checked out of the pool when a user starts the program and checked back in when they close it.

Users can also work offline by "pinning" their license for offline use before going offline, for example when they need to work while traveling. You can also issue Floating licenses to temporary staff and revoke them later by setting a PIN for your license pool and changing it to revoke. Users only have to enter the PIN once, and only need to re-enter if it has been changed.
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Tim (EC Software Documentation & User Support)

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Tansy
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Re: import of pics during topic import

Unread post by Tansy »

Tim, thank you for such detailed explanation! About version control: are changes made by users marked in any way? If a colleage has made changes to the project I am working on, will I see what the changes are? I will need this to review them. Something like 'track changes' in MS Windows?

Also, if I send the document for review, what will be the best format for the reviewer to leave notes? In H&M7 it is somewhat tricky, has it changed in H&M9?

Is it possible to add some text (paragraph or topic) to be included in a future version, and not include it in the current version?
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Tim Green
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Re: import of pics during topic import

Unread post by Tim Green »

Tansy wrote: Mon Aug 05, 2024 3:24 pm Tim, thank you for such detailed explanation! About version control: are changes made by users marked in any way?

Version control systems use "diffing" to identify changes and you can view the changes with a diffing tool like WinMerge or Beyond Compare. However, they only show the changes in the full XML source code, not in an editor that only shows the text, so that is not very practical for normal users. Change tracking is not available in Help+Manual itself.

When you use the additional Help+Manual Translation Assistant program for translating projects it gives you three WYSIWYG editors side by side for the original project, updated project and the translation, with highlighting of the differences between the original and update and tools for translating both individual sections and the entire project, both manually and using DeepL machine translation. See here for details on this additional tool:

https://www.helpandmanual.com/products_ ... stant.html
Also, if I send the document for review, what will be the best format for the reviewer to leave notes? In H&M7 it is somewhat tricky, has it changed in H&M9?
Help+Manual 9 includes PDF export for peer review, which publishes a PDF including any author comments that your colleagues can then add comments to. You can then load the PDF in Help+Manual and it shows the comments side by side with the topics they refer to so that you can make changes and updates. See here for details:

https://www.helpandmanual.com/help/hm_w ... eview.html
Is it possible to add some text (paragraph or topic) to be included in a future version, and not include it in the current version?
Yes, of course. This has always been possible using Help+Manual's many conditional output features. You simply define a user build option and tag the content (topics or content in topics) with that option. Then you disable the option in the Publish screen if you want to exclude that content.
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Tim (EC Software Documentation & User Support)

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Tansy
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Re: import of pics during topic import

Unread post by Tansy »

Tim Green wrote: Sat Aug 03, 2024 7:09 am You can do it in another way: Copy all your images from the old project to a new image folder in your new project and add that folder to the search path of the new project. Then add all the topics you want to "import". After that, run a full project report with the Report Tool, which will include unused images. You can then choose the option in the Report Tool to move the unused images to another folder, which will leave you with just the images that are actually being used. 8)
Hi Tim, thanks for the detailed explanations in your previous post. I've been wondering about this now: if pictures in my main image folder and the temporary one have identical names, won't the system replace the good pictures from the main folder with their namesakes from the temporary folder? It happens sometimes when I copy and paste topics from another project. How will the System know which identical-name pictures are being used and which are not? Also, can I evenrually move all the images that are being used from the temp folder to the main one?
I tried importing a topic from another project. I created a temp image folder im my main project's folder, copied all images from this other project and clicked File->Load topic from file. The text has been replaced with the text of this other project, but the image is taken from my main project (the images have the same names). How can I make sure that the new image is inserted instead of the old one?

Thanks. Sorry for so many questions :typing:
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Tim Green
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Re: import of pics during topic import

Unread post by Tim Green »

if pictures in my main image folder and the temporary one have identical names, won't the system replace the good pictures from the main folder with their namesakes from the temporary folder?
Well, yes, of course they would. That goes without saying. If they have identical names you won't be able to do this, that should also go without saying. You will have to do it manually, picture by picture. And no there is not a way to automate that, so please don't ask. Sometimes you actually have to do some work. :twisted:
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Tansy
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Re: import of pics during topic import

Unread post by Tansy »

And no there is not a way to automate that, so please don't ask. Sometimes you actually have to do some work. :twisted:
How come that you can copy and paste images INTO Help&Manual and cannot do the same between two projects? I've always wondered that. Any plans on introducing this feature?

And yes, if the simple routine work can be automated I prefer it to be automated 8)
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Re: import of pics during topic import

Unread post by Tim Green »

Tansy wrote: Wed Aug 07, 2024 11:34 am How come that you can copy and paste images INTO Help&Manual and cannot do the same between two projects? I've always wondered that. Any plans on introducing this feature?

You can copy and paste images between projects, along with the text. It will work if folder containing the image is in the project search path of the target project (Configuration > Common > Project Search Path).

However if the images have exactly the same names you will still have to change the names. Help+Manual only stores the filename in the reference in the topic. It finds the image file by looking through the folders in the Search Path settings from top to bottom and using the FIRST file it finds with a matching name. If there is another image file with the same name in a folder further down, it will never be found. That is the drawback of this otherwise very efficient way of managing image files, and you need to be aware of it.
And yes, if the simple routine work can be automated I prefer it to be automated 8)
Of course. But if you have two images with exactly the same names and you want to keep both of them you are going to have to rename one of them.
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Tim (EC Software Documentation & User Support)

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